Information for CEC Communities & Families staff regarding buying and distributing apps
- GDPR & DPIAs
- Free Apps
- Paid Apps
- iTunes Store Terms & Conditions
- Installing Apps Bought Via VPP
GDPR & DPIAs
When placing an order via VPP, it is the responsibility of the school to check whether the apps they are ordering require a DPIA. If a DPIA is required for the apps, an Approved DPIA must be in place before submitting the VPP app request form.
If there is not an Approved DPIA in place, then the school should request one prior to placing an order via VPP.
If a free app requires a DPIA, it should not be used until an Approved DPIA is in place.
Contact DPIA_for_LearningAndTeaching@ea.edin.sch.uk for further details regarding DPIAs.
Free apps can be installed straight onto your iPads or through Meraki.
All paid Apps should be purchased through the VPP (Volume Purchase Programme), even if it is only a single copy of an App. This allows schools to get the best value for money, as the Apps will be VAT free and in the case of purchases of 20 or more copies, may qualify for a bulk discount.
Gift cards should not be used to purchase any Apps in educational establishments in the City of Edinburgh Council.
For paid apps, once you have received your codes they can be used in two ways. Either remotely deploy apps using Meraki MDM or distribute codes to individual users to allow them to redeem apps.
We recommend sending free and paid Apps through Meraki as there are a number of advantages –
- You can remove or update the App through the Meraki Dashboard
- The end users can see which Apps they should have installed through the Meraki Systems Manager App
- You are better able to remotely manage your Apps
Please note – once a code has been redeemed by an Apple ID it cannot be reused or reassigned to another Apple ID.
Volume Purchasing Programme (VPP)
As of May 2013, all establishments within the City of Edinburgh Council department of Communities & Families are able to access the Apple VPP programme for Education. The Digital Learning Team is authorised to purchase Apps on your behalf and your establishment will be charged on a monthly basis.
Purchasing Apps using Apple’s Volume Purchase Programme for Education will ensure that you are complying with the Apple iTunes’ Terms and Conditions and all your iPad Apps are legally installed.
To enroll your school in VPP, your Head Teacher should complete the ‘VPP Education Authoriser Form’ and follow the instructions on the form.
Once you are enrolled in the VPP programme you can request Apps using the ‘VPP App Request Form’.
For any additional information please get in touch with the Digital Learning Team on firstname.lastname@example.org or 469 2999.
iTunes Store Terms & Conditions
The terms and conditions of the iTunes Store state that you must purchase one App per iOS device:
App Store Product Usage Rules (taken from the iTunes Store)
(ii) If you are a commercial enterprise or educational institution, you may download and sync an App Store Product for use by either (a) a single individual on one or more iOS Devices used by that individual that you own or control or (b) multiple individuals, on a single shared iOS Device you own or control. For example, multiple students may serially use an App Store Product on a single iPad located at a resource centre or library. For the sake of clarity, each iOS Device used serially by multiple users requires a separate license.
Installing Apps Bought Via VPP